Department of Military Affairs

Directorate: Purchasing Office CBJTC

Salary: $25,479. 22 Annually

Title: Purchasing Agent II

Contact Person: Katharina White, (904) 823-0238

Our Benefits include:

  • Annual and Sick Leave Package
  • Nine Paid Holidays
  • State Health and Life Insurance
  • Educational Benefits
  • Contributory Retirement Plan
  • One Personal Holiday per year
  • Paid Administrative Leave Options such as Volunteering, Voting, VA Appointments, School Participations and many more to utilize.


APPLICATION DEADLINE: 11:59 p. m. on closing date

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

In order to be considered for this position, applicant responses to the qualifying questions, software systems, actual work experience, years of employment and hours worked per week must be clearly defined within your work history, or application may not be considered.

All necessary documents such as DD214, VA Preference Proof, Transcripts, Degree s, etc. need to be submitted with the application.

About the Department of Military Affairs (DMA)

The Department of Military Affairs provides support to the Florida National Guard and Florida Air National Guard through excellence in service, education and enforcement. With a workforce of approximately 500 employees throughout the state, the Department is leading the way to through the efficient and professional execution of its mission.

Do I qualify?

Do you have a high school diploma or equivalent?

Do you have at least three years experience in Purchasing, Finance or Accounting?

If you answered all these questions with yes, you are the candidate we are looking for and we encourage you to apply.

The selected applicant must

  • Must pass a Background Check
  • Must pass a Drug Screening
  • Have and maintain a valid FL driver s license in good standing. A driver s license history review will be conducted on the selectee for this position.

What are the duties and responsibilities this position has?

The purchasing agent II identifies fund source and seeks quote whether on open market, State Contract or bid process.

Creates and/or complete necessary forms i. e. form 75 and 36 to start official process through fund manager and proper accountant for prior approval.

Generates purchase orders through ARIBA System in MyFloridaMarketPlace or generate paperwork for use of P card for commodities or services.

The position ensures vendors are registered on MFMP and all forms are complete, PAII will work directly with vendor to assist in direction of gathering information needed.

The purchasing agent works directly with vendor to ensure correct invoices are issued and prompt payment. If vendor has problems with payment, PAII will communicate issues with vendor.

Processes utility and recurring invoices via MFMP, direct pay or credit card to completion.

Purchasing Agent II acts as liaison between vendor and SQM for any issues that may arise, purchasing and accounting.

Monitors and manages existing contracts and agreements,

Creates legal advertisements for bidding process, solicitations, post to Vendor Bid System, bid, addendum, questions and answers, bid tabulation, opening of bids, etc.

Prepares purchase orders or contracts depending on results, tracks progress throughout the term of the contract. Reconciles logging tickets to ensure proper amounts were paid.

Coordinating refuse collection and placement of dumpsters, additional pickup and delivery depending on troop/customer requirements.

Ensures additional pickup delivery request are properly billed/invoiced.

Reconcile finalized reports on open purchase orders and Purchasing Card charges.

Prepares back up documentation for accountants on reimbursements.

Prepares annual perquisite for uniform and shoes required for employees depending on their funding source.

Coordinates uniform and shoe requirement/request for new employee and procures them according to their funding source.

The ideal candidate will have

  • Knowledge of the special terminology applicable to the service areas.
  • Knowledge of office procedures and practices.
  • Knowledge of the principles and techniques of effective communication.
  • Knowledge of the methods of data collection.
  • Knowledge of basic arithmetic.
  • Ability to compile and analyze data for administrative decisions.
  • Ability to organize and maintain records management systems. Ability to understand and apply applicable rules, regulations, policies and procedures.
  • Ability to deal with the public in a tactful and courteous manner.
  • Ability to perform basic arithmetical calculations.
  • Ability to work independently.
  • Ability to utilize problem-solving techniques.
  • Ability to plan, organize and coordinate work assignments.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to operate a personal computer effectively.

NOTE: The process for selection applicant(s) for this position could take up to six months. Following the six month period, a new application must be submitted to an open advertisement in order to be considered for the vacancy.

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