Recruiting Placement and Mentoring Admissions Assistant
Requisition No:
288541
Agency:
Military Affairs
Working Title:
Recruiting Placement and Mentoring Admissions Assistant
Position Number:
62000395
Salary:
$26,409.
94 - $32,278.
82
Posting Closing Date:
05/07/2021
Position Re-Advertised (Previous candidates are still being considered and do not need to reapply
Department of Military Affairs
OPEN COMPETITIVE
APPLICATION DEADLINE:
11:
59 p.
m.
on closing date
VACANCY # 62000395
Recruiting Placement and Mentoring Admissions Assistant
ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)
The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.
FLORIDA YOUTH CHALLENGE ACADEMY
The Florida Youth Challenge Academy s mission is to provide a highly disciplined and motivational environment, free from outside distractions, which fosters academics, leadership, development, personal growth, self-esteem and physical fitness for qualifying high school dropouts.
The Academy consists of an operational staff and cadre with in-depth military experience, certified instructors from the Clay County School District system, a registered nurse, counselors and recruitment and placement personnel.
OUR BENEFITS INCLUDE:
- Health insurance
- Life insurance
- Dental, vision and supplemental insurance
- Retirement benefits
- Vacation and sick leave
- Paid holidays
- Opportunities for career advancement
- Tuition waiver for public college courses
- Training opportunities
- For benefit information available to State of Florida employees, go to http:
//www.
mybenefits.
myflorida.
com
CONDITIONS OF EMPLOYMENT:
- New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
- New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program.
- The Department of Military Affairs is paid on a monthly basis.
- Must be able to pass a Department of Juvenile Justice Background screening/test.
- This position is a Cooperative Agreement position.
- As a CANDIDATE, you may be required to provide documentation (i.
e.
High School Diploma or Equivalency, College Transcripts, ETC.
) to verify meeting these Minimum Qualifications. - Must have and maintain a valid Driver s License.
- Must possess or be able to obtain First Aid/CPR certification within six months of employment.
- Must be able to travel 75% of the time.
MINIMUM REQUIREMENTS:
- A high school diploma or equivalent and three (3) years of administrative experience or related field; OR
- Associate s Degree and one (1) year of administrative experience or related field.
PREFERRED REQUIREMENTS:
- One (1) year of recruiting experience.
- Two (2) years of customer service and sales experience.
DUTIES AND
Responsibilities:
- Provides information regarding admissions requirements and program benefits to prospective students and parents via phone, mail, and personal visits.
Follow up with mail or phone call, as needed. - Collects information from potential applicants from the Guard Program, as well as phone and internet inquiries and transition them into correct category for processing.
- Provides information regarding admissions requirements and program benefits to prospective applicants and parents via phone, mail, and personal visits.
Follow up with mail or phone calls, as needed.
- Assists prospective applicants with enrollment process including advising collection of required mandatory documents.
- Assists and attends set-up of Interviews and orientations for potential applicants and their families.
- Provides support and guidance to develop effective communication and training of staff members to assist in the enrollment process.
- Effectively relays information pertaining to the background of the organization and its effectiveness to the applicant and their legal guardian.
- Assists in developing and coordinating a social services outreach program with the RPM Coordinator which builds relationships with community agencies.
- Works independently and within the team concept.
- Coordinates on-campus or offsite interviews and orientations for applicants and their legal guardian through the budget office and corresponding facilities.
- Conducts mandatory core component training classes.
- Assists in conducting daily administrative activities and/or directing special projects or activities.
Submits travel requests, schedules orientations, and interviews and oversee Academy Admissions day activities with the RPM Coordinator. - Provide excellent Customer Service in all forms of communication with all stakeholders.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of office procedures and practices.
- Ability to adapt to a dynamic and changing environment.
- Ability to collect, evaluate and analyze data.
- Ability to prepare correspondence and administrative reports.
- Ability to plan, organize, and coordinate work assignments.
- Ability to establish and maintain effective working relationships with co-workers, employees, supervisors and other personnel.
- Ability to understand and apply applicable rules, regulations, policies, and procedures.
- Ability to work with little or no supervision.
- Ability to work hours to support mission as needed.
- Must be knowledgeable in the use of computers and the use of basic software programs such as Microsoft Office.
- Must be able to interact with customers on a daily basis in order to provide information in a timely manner.
- Must be able to respond to inquiries about services and able to handle and resolve concerns the customers may have.
- Maintain a high level of energy and be able to multi-task efficiently.
- Excellent verbal communications are a must, as well as organizational and written skills.
- Strong interpersonal skills and ability to work well with individuals with diverse cultures and backgrounds.
- Strong clerical and administrative skills to include filing.
- Customer follow up is of absolute importance and will include; phone calls, texting, email, mail outs and face to face appointments.
SPECIAL NOTES:
The State of Florida and The Department of Military Affairs participate in the E-Verify program.
Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
For more information, please visit the SSS website:
http:
//www.
sss.
gov
All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.
Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
The Department of Military Affairs values and supports employment of individuals with disabilities.
Qualified individuals with disabilities are encouraged to apply.
VETERANS PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
All documentation is due by the close of the vacancy announcement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.
Estimated Salary: $20 to $28 per hour based on qualifications.
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